Accounts Payable (AP) sits at the core of financial operations. It is also one of the most complex and time-consuming functions.
Finance teams often face the same recurring issues: manual purchase order (PO) matching, lost approvals, late payments, and strained supplier relationships. These bottlenecks not only frustrate staff but also damage cash flow and limit the efficiency of the business.
For organisations using Sage 200 or Sage Intacct, the answer lies in accounts payable automation. By integrating PaperLess with Sage, finance teams can remove many of the manual steps that slow down purchase-to-pay processes, ensuring accuracy, speed, and compliance.
From Purchase Order to Payment – Automated
PaperLess is designed to take the pain out of AP by automating the entire workflow. Invoices are automatically captured using OCR and matched against purchase orders. Validation rules are applied instantly, with discrepancies flagged for review rather than buried in spreadsheets.
Approval chains are routed digitally, giving managers full visibility and allowing them to sign off from any device. Once approved, invoices are posted directly into Sage, with every supporting document archived and linked to the transaction. Finance teams no longer spend hours retyping data or searching for missing paperwork, the process becomes faster, more accurate, and fully audit-ready.
The Benefits of AP Automation
The impact of automating AP is felt quickly across the business:
- Shorter processing times – invoices move from capture to approval in a fraction of the time.
- Fewer errors – built-in validation ensures cleaner data and reduces the need for corrections.
- Cost savings – finance teams can capture early payment discounts and avoid late fees.
- Stronger supplier relationships – vendors receive faster, more predictable payments.
- Improved compliance – with audit trails automatically generated for every transaction.
One TN4 client saw processing times halved after adopting PaperLess with Sage 200. Finance staff could focus on managing cash flow and supplier negotiations rather than chasing approvals, while vendors benefited from a more reliable payment cycle.
Why TN4 Solutions Is Essential
While PaperLess provides the automation technology, successful adoption depends on effective implementation. TN4 Solutions, with decades of Sage consultancy experience, ensures PaperLess is mapped correctly to existing systems. Their consultants configure approval hierarchies, align workflows with cost centres, and provide training so finance teams can adapt quickly.
TN4 also supports businesses through change management, helping staff embrace digital approvals and move away from email-based or paper-based methods. With their guidance, AP automation delivers immediate and lasting benefits.
Transforming the Purchase-to-Pay Cycle
By automating AP workflows from purchase order to payment, finance teams spend less time on admin and more time on strategic tasks like cash flow management. Vendors enjoy smoother relationships, managers gain greater visibility, and the business benefits from cost savings and compliance.
With PaperLess integrated into Sage and TN4 Solutions managing the rollout, companies can transform accounts payable into a fast, accurate, and value-driven process.
